Proposal Specialist

Job Description

<p>We are an established architecture practice committed to creating meaningful, lasting spaces across healthcare, institutional, commercial, and community-focused projects. Our work reflects a dedication to design excellence, collaboration, and innovation.</p><p><br></p><p>We are seeking a <strong>Proposal Specialist</strong> to join our office. In this role, you’ll take the lead on proposal efforts while also supporting broader marketing initiatives that tell our story and strengthen our presence in the industry.</p><p><br></p><p><strong>What You’ll Do</strong></p><p><br></p><ul><li>Lead the full lifecycle of proposal submissions—from interpreting RFP requirements to final delivery.</li><li>Develop and manage timelines, internal reviews, and production schedules to meet deadlines.</li><li>Collaborate with partners, architects, and sub-consultants to gather, refine, and synthesize content.</li><li>Write and edit project descriptions, team bios, and firm overviews that showcase the depth and quality of our work.</li><li>Coordinate with external teams (engineering consultants, cost estimators, etc.) to assemble complete and compliant submission packages.</li><li>Maintain a library of proposal materials, templates, project data, and resumes.</li><li>Support broader marketing efforts, including award submissions, project photography, presentations, holiday cards, and communications.</li><li>Manage and update firm social media channels and website content on an ongoing basis.</li></ul><p><br></p><p><strong>What You Bring</strong></p><p><br></p><ul><li>A degree or diploma in Marketing, Communications, Architecture, or a related field.</li><li>4–8 years of proposal or marketing experience in an AEC environment.</li><li>A track record of crafting winning proposals for public-sector, institutional, and commercial projects.</li><li>Familiarity with Ontario and Canadian procurement frameworks and bidding platforms (BPS, Infrastructure Ontario, municipal RFPs, Bids & Tenders, MERX, etc.).</li><li>Outstanding writing and editing skills, with the ability to transform technical content into compelling narratives.</li><li>Proficiency in Adobe InDesign and Microsoft Office Suite; experience with project management tools is an asset.</li><li>Strong organizational skills, attention to detail, and the ability to manage competing priorities under tight deadlines.</li><li>Solid understanding of architectural workflows and terminology (required).</li></ul><p><br></p><p><strong>Why Join Us?</strong></p><p><br></p><p>You’ll be part of a collaborative, supportive team where your contributions directly impact the success of exciting, community-shaping projects. This role offers the opportunity to grow professionally while helping shape how our practice presents itself to clients and the broader design community.</p><p><br></p><p><strong>Located Woodbridge</strong></p><p><strong>Full time in office</strong></p><p><strong>Salary range: $75-80K</strong></p><p><strong>Benefits</strong></p>