Project Coordinator- Hamilton

Job Description

<p><strong>Job Summary</strong></p><p>This position requires a highly organized and detail-oriented individual who can thrive in a fast-paced, high-pressure environment. The Project Coordinator will be responsible for coordinating various administrative tasks, ensuring smooth communication between all stakeholders, and assisting in the overall management of the project. </p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Assisting with major construction projects, including liaising with architects, consulting engineers, and subcontractors.</li><li>Being an ambassador of the company both internally and externally.</li><li>Adhering to SKYGRiD’s Site Policy & Procedures Manual and document management processes.</li><li>Assisting with the maintenance of project files and preparation of reports.</li><li>Utilizing SKYGRiD’s or the client’s project management system (e.g., Viewpoint) to complete all project administration.</li><li>Updating project schedules as directed by the project manager and superintendent.</li><li>Logging, reviewing, and processing all shop drawings.</li><li>Logging, processing, and issuing all site instructions, change notices, and RFIs.</li><li>Issuing contracts and purchase orders as directed by the project manager.</li><li>Tracking the labor force in collaboration with site superintendents.</li><li>Assisting in creating a schedule and labor plan for the project.</li><li>Learning to prepare budgets, forecasts, and manage scope and contract changes to reduce risk.</li><li>Assisting the project manager in providing monthly status reports regarding cost forecasts, schedules, and cash flows.</li><li>Working with the accounting department to ensure project accounting is accurate and timely.</li><li>Assisting the project manager in the monthly progress application process.</li><li>Handling all facets of project close-out, including archiving documents, maintaining and managing warranty manuals, addressing deficiencies, coordinating warranty work, and obtaining “as-built” drawings from sub-trades.</li><li>Participating in basic site requirements.</li><li>Researching and resolving drawing interpretation problems, conflicts, interferences, and errors.</li><li>Presenting design discrepancies to design consultants for resolution and preparing necessary documentation.</li><li>Coordinating and assigning work to subcontractors and attending job site meetings.</li><li>Logging meeting minutes as required by the project manager.</li><li>Assisting in securing new work by participating in proposals and presentations.</li><li>Liaising with building authorities and regulatory agencies.</li><li>Participating in tender closings.</li><li>Performing additional assignments as directed by the supervisor.</li><li>Managing and tracking design documentation, submittals, and alerting team members of risks related to potential delays.</li><li>Preparing, issuing, and monitoring RFIs.</li><li>Facilitating effective communication between the design team and construction team.</li><li>Providing assurance that construction activities are performed in accordance with written and approved policy, standards, programs, and applicable procedures.</li><li>Providing and ensuring the effectiveness of the liaison function between field trades and design engineers for problem resolution and information flow.</li><li>Coordinating all site procurement activities, including validation of material specifications, preparation of purchase requisitions, material tracking, and ensuring traceability of materials when installed in the field.</li><li>Maintaining high standards related to final product quality.</li><li>Identifying and analyzing punch items and following up on their completion.</li><li>Performing regular field tours to check work progress and meet with project site personnel.</li><li>Onboarding new trade employees, ensuring proper orientation and training has been received prior to work assignment.</li><li>Spending 80% of time in the site office and 20% of time in the field.</li></ul><p> </p><p><br></p><p><strong>Job Requirements</strong></p><ul><li>A construction-related degree or equivalent combinations of technical training and/or related experience.</li><li>Minimum of 4 years of construction experience.</li><li>Understanding of corporate and industry practices, processes, standards, and their impact on construction projects.</li><li>Ability to predict problems before they develop.</li><li>Knowledge of various construction disciplines, safety regulations, scheduling, cost control, quality control, engineering drawings, and other documents.</li><li>Good communication and interpersonal skills.</li><li>Enthusiasm for challenges and new initiatives.</li><li>Proficiency in Office and Project Management software (e.g., MS Office/Project).</li><li>A valid driver’s license and vehicle would be beneficial.</li></ul><p></p>